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5 Best Steps to Secure Zoom Video Conferencing

Due to the coronavirus outbreak, Zoom video conferencing has had a meteoric rise in users which has lead to a rise in users who are having some security issues and an annoying new trend known as “Zoom bombing. The Zoom bombing is, in essence, crashing a digital meeting and doing things like screaming obscenities, broadcasting pornography, and otherwise interrupting people’s attempts to talk to coworkers, family, and friends.

It is not necessarily harmful, but it is definitely annoying. With all of the Zoom’s security issues, it cannot be blamed entirely for the Zoom bombing trend on the internet trolls have been using publicly posted meeting links, guessing meeting IDs, and using personal meeting IDs posted online as ways to join meetings uninvited.

Though Zoom has built-in tools that can prevent the Zoom bombings from occurring, and they are all remarkably easy to enable when creating a new meeting. These steps won’t completely eliminate the chance that a bad actor crashes your Zoom video call, but they will go a long way toward making sure the host has control over what each and every person can do in their meeting.

Steps to Secure Your Zoom Video Conferencing

Zoom Video

Don’t use your personal Zoom meeting ID

Every Zoom user has a personal meeting ID, think of it as your Zoom phone number. When creating a meeting, you can use your personal ID or generate a random one, and you should always generate a random meeting ID. If your personal meeting ID is leaked to the web, Zoom bombers are free to harass you with calls whenever they please.

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Use a Zoom meeting password always

This doesn’t necessarily apply to large-scale meetings where public attendees are invited, but for anything other than a classroom, town hall, or lecture meeting, passwords should be turned on. Make sure the password is kept safe, too. Zoom sends meeting passwords out to all invitees when invitations are sent.

If you are worried that someone unwanted may get the password, create the Zoom video meeting without one set, update the meeting to add a password and send it out to invitees in a separate email or via another form of communication.

Always use Zoom’s waiting room feature

When you enable the waiting room for a Zoom video meeting, each user who connects is put in a queue that the meeting host has to approve them from. If you don’t recognize someone in the waiting room, don’t let them in.

Always mute audio and disable Zoom video for meeting attendees

Disabling Zoom video for everyone but the host will prevent any obscene content from being displayed on camera by attendees. This can be toggled off during the meeting creation. Muting audio for all attendees has to be done by the host once the online meeting has started. In order to do that, click on Manage Participants in the bottom bar of the Zoom video meeting screen.

In the menu that opens to the right of your Zoom video display, look for the More button. Make sure Mute Participants On Entry is checked, and Allow Participants To Unmute Themselves is unchecked. If anyone other than the host wishes to speak, request that the attendee use the chat feature to request speaking time, and then mute the person once they’re finished.

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Always turn off screen sharing for everyone but the meeting host/co-host

Zoom bombers need to be able to visually take over a meeting to be effective, and preventing anyone from sharing their screen aside from the meeting host stops them from being able to go on the attack.

This is another option that has to be toggled once the meeting has started. While hosting a meeting, look for the green Share Screen button in the bottom menu bar. Click the arrow next to it to open video options, and then click Advanced Sharing Options.

Culled from the Tech Republic | How to prevent Zoom bombing: 5 simple tips

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